Woodbridge Art Club Ltd is committed to protecting the privacy and security of personal data of its members, visitors, and any other individuals with whom it interacts. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data.

This privacy policy tells you what to expect us to do with your personal data.

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Contact details

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Email:  membership.artclubwoodbridge@gmail.com

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What information we collect and use

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We collect or use the following information to provide services:

• Names

• Contact information (addresses, email addresses, phone numbers)

• Payment details (e.g. for membership fees, bank information for payments for sales)

• Photographs taken at club events

• Records of meetings and decisions.

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Purpose of collecting and using information

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We collect and use personal data for the following purposes:

• Membership management and administration

• Communication with members, visitors and individuals who make contact with us (e.g. by online forms, by email or by other means)

• Organising and marketing events, exhibitions and workshops

• Photographs of you attending club events may be used on our website or other Woodbridge Art Club Ltd online presence, in any newsletters or for advertising purposes. We will not use images taken for any other purpose

• Processing payments

• Compliance with legal obligations.

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Lawful basis

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Our lawful basis for collecting or using personal information to provide services is:

• Consent

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Where we get personal information from

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• People directly – club members who provide personal information via membership forms when they join the club or at renewal or by other means, or other individuals who provide the personal information via online forms or by other means.

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Who we share information with

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Personal data may be shared with third parties only when necessary for the purposes outlined in this policy. We may share your personal data with legal or regulatory authorities as required by law. In some circumstances, we may share information with the following organisations:

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          Data processors

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We use the following data processor for the following reason:

 

          The bank used by Woodbridge Art Club Ltd - this data processor does the following activities for us:

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                    Processes payments to members.

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Links to other websites

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We may include links within our website (https://www.woodbridgeartclub.org.uk) to other websites. Woodbridge Art Club Ltd is not responsible for the content of these websites, and these websites are not covered by this privacy policy. Visitors should consult the other websites’ policies.

 

Cookies

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Cookies are small text files that websites place on your device as you are browsing. They are processed and stored by your web browser. In and of themselves, cookies are harmless and serve crucial functions for websites.

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Woodbridge Art Club Ltd’s website (https://woodbridgeartclub.org.uk) uses cookies for the following purposes:

• Strictly necessary cookies – these cookies are essential for you to browse the website and use its features

• Statistics cookies - also known as “performance cookies”, these cookies collect information about how you use our website, such as which pages you visited and which links you clicked on. None of this information can be used to identify you. It is all aggregated and, therefore, anonymised. Their sole purpose is to improve website functions. This includes cookies from third-party analytics services provided by Google Analytics.

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How long we keep information

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We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including any legal, accounting or reporting requirements. When personal data is no longer needed, it is securely disposed of.

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Your data protection rights

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Under data protection law, you have rights including:

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Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

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You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

To make a data protection rights request, please contact us using the contact details at the top of this privacy policy.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

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Changes to this privacy policy

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Woodbridge Art Club Ltd reserves the right to update this privacy policy from time to time. The latest privacy policy will be available to view on our website https://www.woodbridgeartclub.org.uk

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How to complain

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If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy policy.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

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The ICO’s address:           

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

 

 

Last updated 12 July 2024

Version 1.0

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